Platform Overview

Every HR tool your team
needs — in one place

Factorial is the all-in-one HR platform that brings together workforce management, talent development, payroll administration, expense control and AI-powered analytics under a single roof. Stop stitching together disconnected tools and start making decisions that actually move your business forward.

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Why Factorial

Give HR back its human side

HR professionals spend an average of 60 % of their week on administrative repetition — processing forms, chasing approvals, correcting spreadsheets. Factorial automates that load so your people team can invest time where it actually counts: developing talent, building culture and shaping strategy. One platform, zero redundant tools, total clarity.

Workforce & Time Management

Accurately track hours, shifts and absences while keeping your workforce compliant with local labor rules. From clock-ins to leave approvals, everything is visible in real time.

  • Time & attendance tracking
  • Leave, vacation & absence management
  • Shift scheduling & rota management
  • Labor compliance monitoring

Talent Management

From the first job ad to ongoing performance cycles, Factorial supports every stage of the employee journey with structured, data-driven processes that scale as your company grows.

  • Recruitment & applicant tracking
  • Onboarding & offboarding workflows
  • AI-powered performance reviews
  • Corporate training management

Payroll, Expenses & Admin

Centralise payroll data, digitise contracts, control corporate spending and generate the HR analytics your leadership team actually wants to read — all inside the same workspace.

  • Payroll organisation & document management
  • Digital signature for contracts
  • Corporate expense & benefits control
  • Custom HR reports & dashboards
Workforce Management

Time, attendance & shift control — without the spreadsheets

Getting workforce data right is the foundation of every other HR process. Factorial lets employees clock in from any device — web, mobile or biometric terminal — while managers get an instant, consolidated view of who's working, on which shift and at what cost. The system flags discrepancies automatically and keeps a tamper-proof audit trail for labor inspections.

Business outcome: companies using Factorial's time tracking module report up to 80 % less time spent on manual timesheet consolidation and near-zero payroll calculation errors caused by attendance data inconsistencies.
  • Time & Attendance Tracking — Digital clock-in/out via web, iOS, Android or physical terminals; geo-location check-ins for remote and field teams.
  • Leave, Vacation & Absence Management — Employees submit requests in seconds; managers approve with one click; balances update in real time and feed directly into payroll.
  • Shift Scheduling & Rota Management — Build shift templates, drag-and-drop employees across weeks and broadcast schedules instantly so nobody is ever left guessing.
  • Work-hour Policy Enforcement — Define overtime rules, break requirements and weekly caps that the system enforces automatically, reducing compliance risk.
Time Tracking Shift Management Absence Control Labor Compliance
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Talent Management

Attract, develop and retain the people who define your company

Great talent doesn't manage itself. Factorial brings together recruitment, onboarding, performance and learning into a single continuous lifecycle — so your best hires feel supported from day one and your managers always have the context they need to coach effectively. The result is a more engaged workforce and a measurable reduction in early-stage attrition.

Business outcome: structured onboarding in Factorial reduces time-to-productivity for new hires by an average of 40 %, while AI-assisted performance cycles cut the time managers spend preparing reviews by more than half.
  • Recruitment & Applicant Tracking — Post jobs to multiple boards from one place, track every candidate through a visual pipeline and collaborate on hiring decisions without messy email threads.
  • Branded Job Portal — Launch a company-branded careers page that reflects your employer brand and captures applications directly into Factorial's ATS.
  • Onboarding & Offboarding — Automate paperwork, IT provisioning tasks and first-week checklists so new joiners feel welcomed, not overwhelmed. Handle departures with equal care and full compliance.
  • AI-Powered Performance Reviews — Run structured evaluation cycles with AI-generated insights, calibrated competency scores and development plans that tie individual goals to company OKRs.
  • Corporate Training Management — Assign mandatory and optional training programmes, track completion in real time and report on workforce skill gaps with a single dashboard.
  • Engagement & Culture Tools — Pulse surveys, internal announcements and team events coordinated from within the platform to keep people connected regardless of where they work.
Recruitment Onboarding Performance Reviews Training Engagement
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Payroll & Documents

Payroll organisation and paperless contracts — accurate, auditable, on time

Payroll mistakes erode employee trust faster than almost anything else. Factorial gives your HR and Finance teams a shared, structured workspace for organising payroll data, reviewing calculation inputs and managing every employment document — all in one secure environment. Digital signatures mean contracts close in hours, not weeks.

Business outcome: teams using Factorial to coordinate payroll data reduce the number of retroactive corrections by an average of 70 % and cut contract turnaround time from days to under 24 hours with digital signing workflows.
  • Payroll Organisation & Review — Centralise all inputs (attendance data, allowances, deductions, benefits) in a structured dashboard that your payroll provider or internal team can review and approve before each pay run.
  • HR Cost Management — Understand exactly what each department costs the business, broken down by headcount, overtime, benefits and one-off payments — with exportable reports for Finance.
  • Document Management — Store contracts, ID copies, medical certificates, performance documents and any other HR files in a permission-controlled, searchable digital archive. No more hunting through email inboxes.
  • Digital Signature — Send employment contracts, NDAs, policy acknowledgements and amendments for legally binding electronic signature — trackable, timestamped and stored automatically in the employee's digital file.
Payroll Digital Signature Document Archive HR Costs
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Corporate Expense Control

Total visibility over corporate spending — from mileage to software subscriptions

Uncontrolled employee expenses and opaque benefits costs are a silent drain on company margins. Factorial's expense management module gives CFOs and Finance teams a real-time view of every corporate spend, while making reimbursement submission genuinely painless for employees. Policy limits are enforced before claims are submitted, not after.

Business outcome: finance teams using Factorial for expense management report a 65 % reduction in the time spent processing reimbursements and a measurable drop in out-of-policy claims thanks to in-app policy guardrails.
  • Expense & Benefits Management — Employees photograph receipts and submit claims on mobile; managers approve with full context; Finance exports clean data directly to your accounting system.
  • Procurement Tracking — Monitor purchase requests, vendor invoices and approval flows to ensure every corporate purchase is authorised, categorised and recorded before money leaves the business.
  • Software Asset Management — Maintain a live registry of every SaaS subscription your company pays for — who uses it, what it costs per seat and whether renewal is actually justified.
  • Policy Enforcement & Approval Workflows — Define category-level spend limits, configure multi-level approval chains and receive instant alerts when thresholds are approached or exceeded.
✈️Travel & Transport
🍽️Meals & Entertainment
💻Software & Subscriptions
🏨Accommodation
🎓Training & Events
📦Equipment & Supplies
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HR Administration

The operational backbone that keeps your HR function running without friction

Every HR team needs infrastructure: a place where employee data lives, communications happen, reports are generated and the org structure is always up to date. Factorial's administrative layer handles all of this natively, eliminating the need for separate tools and ensuring that every dataset talks to every other.

Business outcome: by centralising HR administration in Factorial, companies typically eliminate three to five separate SaaS tools and reduce data entry duplication by over 90 %, making every HR report more accurate and every decision better informed.
  • HR Reports & Analytics Dashboards — Headcount trends, turnover rates, absence patterns, recruitment funnel performance and payroll cost breakdowns — all configurable and exportable in seconds.
  • Automated Workflow Builder — Create no-code approval chains and notification rules for any HR process — from leave requests to expense approvals to document signing — and let the platform handle the follow-up.
  • Company Org Chart — A live, auto-updating organisational chart derived directly from your employee data — filterable by department, location, seniority or custom field, and shareable with one link.
  • Internal Communications & Events — Broadcast announcements, manage internal event calendars and send targeted messages to specific teams or locations — all inside the platform your people already use daily.
  • Employee Self-Service Portal — Give employees direct access to their own data, payslips, documents, leave balances and training assignments — reducing inbound HR queries by up to 60 %.
Analytics Workflow Automation Org Chart Self-Service Portal Internal Comms
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Factorial AI

The first HR platform with a built-in generative AI agent — and it actually works

Factorial AI isn't a bolt-on chatbot or a marketing badge. It's a deeply integrated intelligence layer that reads your real HR data — attendance records, performance histories, recruitment pipelines, salary bands — and surfaces the insights, suggestions and automations your team needs before they even think to ask. Automate repetitive work. Make strategic decisions faster. Stay human where it counts.

Business outcome: HR managers using Factorial AI report saving an average of 6 hours per week on administrative tasks, while the quality and consistency of performance feedback improves measurably across the organisation.
🤖
AI Performance Reviews
Generate structured, calibrated review summaries from real data — eliminating recency bias and cutting manager prep time by more than 50 %.
🔮
Predictive Attrition Alerts
The AI identifies disengagement signals before an employee hands in notice, so you can act with retention measures while there's still time.
📝
Smart Document Drafting
Generate first drafts of job descriptions, offer letters, performance improvement plans and HR policies from a brief prompt — then refine and send.
📊
Insight Narratives
Translate raw HR metrics into plain-language narratives your leadership team can read in a board meeting — no data science skills required.